Cancellation Policy

EIP2025 Cancellation &
Conversion Policy

We understand that plans change, and we strive to provide flexible options for your participation at EIP2025.

Flexibility when you need it

Conversion Policy: Switch between
In-Person & Online

We offer seamless transition between in-person and online participation, as well as clear refund timelines for cancellations. Explore your options below to ensure a stress-free registration experience.

Need Assistance?

– Convert your registration to online until 31 October 2025.

– Receive a refund for the difference in fees, based on the rate at your time of registration.

– From 1 November 2025, conversions from In-Person to Online will no longer be eligible for a refund.

To request a conversion, email us at secretariat@ineip.org

– Upgrade to In-Person attendance anytime.

– Pay the difference between the online and in-person rate applicable at the time of conversion.

To request a conversion, email us at secretariat@ineip.org

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Additional Considerations

Ensuring Flexibility in Unforeseen Circumstances.

At EIP2025, we prioritize your convenience and adaptability. In the event of unforeseen circumstances such as travel restrictions or safety concerns, our policies ensure that your registration remains valid.

If the on-site part of the event is canceled, we will refund the difference between In-Person & Online Registration fees.
If travel restrictions arise, the event may shift to a fully virtual format and our registration will automatically convert to Online Attendance.
Refund Guidelines

Cancellation Policy:
Refund Guidelines

Cancellation Date
Refund on Registration Fee
Hotel Booking Refund
Handling fee
Up to 31 August 2025
100% refund
100% refund
€40
Up to 30 September 2025
50% refund
100% refund
€40
Up to 31 October 2025
20% refund
100% refund
€40
After 1 November 2025
No refund
No refund
-

Important: The €40 handling fee applies to all registration refunds. The Hotel Booking refunds occur only if a hotel room is booked via EIP's registration system.